Responsibilities

The city secretary is an officer of the city, appointed by the Mayor and confirmed by City Council. The position of city secretary is a statutory position required by state law. In addition to the statutory duties of the position, the city secretary oversees the functions of the city secretary’s office, records management program, and human resources.

Services

The services provided by the city secretary’s office include:

• Administering municipal elections
• Coordinating the codification of city ordinances
• Maintaining boards and commissions applications and coordinating the appointment process
• Managing the city corporate seal and attesting to the authorized city officials signature on all official documents
• Preparing and disseminating council meeting agendas and packets
• Providing citizens with public information and implementing requests for public information
• Providing staff support to the Mayor and City Council
• The city secretary’s office is responsible for maintaining accurate records for the city, City Council, and city staff through a records management program mandated by state law and adopted by city ordinance